Advanced Printing

20

Using Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer’s hard 
disk drive (HDD) as a special file format that can be printed on 
any document. Overlays are often used to take the place of 
preprinted forms and letterhead paper. Rather than using 
preprinted letterhead, you can create an overlay containing the 
exact same information that is currently on your letterhead. To 
print a letter with your company’s letterhead, you do not need 
to load preprinted letterhead paper in the printer. You can use 
your printer to print the letterhead overlay on your document.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay 
containing your logo or image.

1

Create or open a document containing text or an image for 
use in a new page overlay. Position the items exactly as 
you wish them to appear when printed as an overlay.

2

To save the document as an overlay, access printer 
properties. See “Printing a Document” on page 11.

3

Click the 

Other Options

 tab, and click 

Edit 

button in the 

Overlay

 section. 

4

In the 

Edit Overlay

 window, click 

Create Overlay

. 

5

In the 

Create Overlay

 window, type a name of up to 

eight characters in the 

File name

 box. Select the 

destination path, if necessary. (The default is 
C:\Formover).

6

Click 

Save

. The name appears on the 

Overlay List

 box. 

7

Click 

OK

 or 

Yes 

to finish creating. 

The file is not printed. Instead it is stored on your 
computer’s hard disk drive. 

N

OTE

: The overlay document size must be the same as the 

documents you print with the overlay. Do not create an overlay 
with a watermark. 

WORLD BEST

Dear ABC

Regards

WORLD BEST

Using a Page Overlay

After an overlay has been created, it is ready to be printed with 
your document. To print an overlay with a document:

1

Create or open the document you want to print. 

2

To change the print settings from your software 
application, access printer properties. See “Printing a 
Document” on page 11. 

3

Click the 

Other Options

 tab. 

4

Select the desired overlay from the 

Overlay 

drop-down 

list box. 

5

If the overlay file you want does not appear in the 

Overlay

 list, click 

Edit

 button and 

Load Overlay

, and 

select the overlay file. 
If you have stored the overlay file you want to use in an 
external source, you can also load the file when you access 
the 

Load Overlay

 window. 

After you select the file, click 

Open

. The file appears in the 

Overlay List

 box and is available for printing. Select the 

overlay from the 

Overlay List

 box. 

6

If necessary, click 

Confirm Page Overlay When 

Printing

. If this box is checked, a message window 

appears each time you submit a document for printing, 
asking you to confirm your wish to print an overlay on your 
document. 
If this box is not checked and an overlay has been 
selected, the overlay automatically prints with your 
document. 

7

Click 

OK

 or 

Yes

 until printing begins. 

The selected overlay downloads with your print job and 
prints on your document. 

N

OTE

: The resolution of the overlay document must be the 

same as that of the document you will print with the overlay. 

Deleting a Page Overlay

You can delete page overlays that you no longer use. 

1

In the printer properties window, click the 

Other Options

tab. 

2

Click the 

Edit

 button in the 

Overlay

 section. 

3

Select the overlay you want to delete from the 

Overlay 

List

 box. 

4

Click 

Delete Overlay

. 

5

When a confirming message window appears, click 

Yes

.

6

Click 

OK

 until you exit the Print window.