Getting started  | 21

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Alarm Sound: Turns the alarm sound on or off. With this option set to 
On

,

 an alarm tone sounds when an error occurs or fax communication 

ends.

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Speaker: Turns on or off the sounds from the telephone line through 
the speaker, such as a dial tone or a fax tone. With this option set to 
Comm. which means “Common,” the speaker is on until the remote 
printer answers. 

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Ringer: Adjusts the ringer volume. For the ringer volume, you can 
select Off, Low, Mid, and High. 

Speaker, ringer, key sound, and alarm sound

1. Press Menu until System Setup appears on the bottom line of the 

display and press OK.

2. Press the left/right arrow until Sound/Volume appears and press 

OK.

3. Press the left/right arrow until the sound option you want appears 

and press OK.

4. Press the left/right arrow until the desired status or volume for the 

sound you have selected appears and press OK.

5. If necessary, repeat steps 3 through 5 to set other sounds.
6. Press Stop/Clear to return to ready mode.

Speaker volume for On Hook Dial

1. Press On Hook Dial. A dial tone sounds from the speaker.
2. Press the left/right arrow until you hear the volume you want.
3. Press Stop/Clear to save the change and return to ready mode.

Entering characters using the number keypad

As you perform various tasks, you may need to enter names and numbers. 
For example, when you set up your printer, you enter your name or your 
company’s name, and the fax number. When you store fax numbers or 
email addresses in memory, you may also enter the corresponding names.

Entering alphanumeric characters

1. When you are prompted to enter a letter, locate the button labeled 

with the character you want. Press the button until the correct letter 
appears on the display.
For example, to enter the letter O, press 6, labeled with MNO.
Each time you press 6, the display shows a different letter, M, N, O, 
m, n, o and finally 6.
You can enter special characters, such as space, plus sign, and etc. 
For details, see the below section.

2. To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by 
pressing the

left/right arrow button and then press the button labeled 

with the letter you want. The cursor will move to the right and the 
next letter will appear on the display.
You can enter a space by pressing 1 twice.

3. When you have finished entering letters, press OK.

Keypad letters and numbers

Correcting numbers or names

If you make a mistake while entering a number or name, press the left/
right arrow button to delete the last digit or character. Then enter the 
correct number or character.

Inserting a pause

With some telephone systems, you must dial an access code (9, for 
example) and listen for a second dial tone. In such cases, you must 
insert a pause in the telephone number. You can insert a pause while 
you are setting up speed dial numbers.
To insert a pause, press Redial/Pause at the appropriate place while 
entering the telephone number. A - appears on the display at the 
corresponding location.

Using the save modes

Power Save mode

Power Save mode allows your printer to reduce power consumption 
when it is not in actual use. You can turn this mode on and select a 
length of time for which the printer waits after a job is printed before it 
switches to a reduced power state.
1. Press Menu until System Setup appears on the bottom line of the 

display and press OK.

2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Power Save appears and press OK.
4. Press the left/right arrow until the time setting you want appears and 

press OK.

5. Press Stop/Clear to return to ready mode.

Auto continue

This option allows you to set the printer to continue printing or not, in case 
the paper size you have set and the paper within the tray mismatches. 

1. Press Menu until System Setup appears on the bottom line of the 

display and press OK.

2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Auto Continue appears and press OK.
4. Press the left/right arrow until the binding option you want appears.

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On: Automatically prints after set time passes, when the paper size 

You can adjust the volume level using On Hook Dial.

You can adjust the speaker volume only when the telephone line is 
connected.

KEY

ASSIGNED NUMBERS, LETTERS, OR CHARACTERS

1

 @     /     .     ‘    1

2

 A    B    C    a    b    c    2

3

 D    E    F    d    e    f    3

4

 G    H    I     g    h    i    4

5

 J    K    L    j    k    l    5

6

 M    N    O    m    n    o    6

7

 P    Q    R    S    p    q    r   s   7

8

 T    U    V    t    u    v    8

9

 W    X    Y    Z    w    x    y    z    9

0

 +     -     ,     &    0

*

 * 

#

 #

KEY

ASSIGNED NUMBERS, LETTERS, OR CHARACTERS