Faxing
_ 40
Group dial numbers
If you frequently send the same document to several destinations, you can group these destinations and set them under a
group dial number. You can then use a group dial number to send a document to all of the destinations within the group.
You can set up to 250 (0 through 249) group dial numbers using the destination’s existing speed dial numbers.
Registering a group dial number
1.
Press
(Fax) on the control panel.
2.
Press
Address Book
on the control panel.
3.
Press the left/right arrow until
Stored & Edit
appears and press
OK
.
4.
Press the left/right arrow until
Group Dial
appears and press
OK
.
5.
Enter a group dial number between 0 and 249 and press
OK
.
If an entry is already stored in the number you choose, the display shows the message to allow you to change it.
6.
Enter the name you want and press
OK
.
For details on how to enter alphanumeric characters, see "Entering characters using the number keypad" on
page 24.
7.
Enter the first few letters of the speed dial’s name you want.
8.
Press the left/right arrow until the name and number you want appears and press
OK
.
9.
Press
OK
when
Yes
appears at the
Another No.?
prompt.
Repeat steps 7 and 8 to include other speed dial numbers into the group.
10.
When you have finished, press the left/right arrow to select
No
at the
Another No.?
prompt and press
OK
.
11.
Press
Stop/Clear
to return to ready mode.
Editing a group dial number
1.
Press
(Fax) on the control panel.
2.
Press
Address Book
on the control panel.
3.
Press the left/right arrow until
Stored & Edit
appears and press
OK
.
4.
Press the left/right arrow until
Group Dial
appears and press
OK
.
5.
Enter the group dial number you want to edit and press
OK
.
6.
Enter the name you want to edit and press
OK
.
7.
Enter the first few letters of the speed dial’s name you want to add or delete.
8.
Press the left/right arrow until the name and number you want appears and press
OK
.
If you entered a new speed dial number,
Add?
appears.
If you enter a speed dial number stored in the group,
Delete?
appears.
9.
Press
OK
to add or delete the number.
10.
Press
OK
when
Yes
appears to add or delete more numbers and repeat steps 7 and 8.
11.
When you have finished, press the left/right arrow to select
No
at the
Another No.?
and press
OK
.
12.
Press
Stop/Clear
to return to ready mode.
Using group dial numbers
To use a group dial entry, you need to search for and select it from memory.
When you are prompted to enter a fax number while sending a fax, press
Address Book
. See below.
Searching Address Book for an entry
There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search by
entering the first letters of the name associated with the number.
Searching sequentially through the memory
1.
Press
(Fax) on the control panel.
2.
Press
Address Book
on the control panel.
3.
Press the left/right arrow until
Search & Dial
appears and press
OK
.
4.
Press the left/right arrow until the name and number you want appears. You can search upwards or downwards
through the entire memory in alphabetical order.
Searching with a particular first letter
1.
Press
(Fax) on the control panel.
2.
Press
Address Book
on the control panel.
3.
Press the left/right arrow until
Search & Dial
appears and press
OK
.
4.
Press the button labeled with the letter you want to search. A name beginning with the letter displays.
For example, if you want to find the name “MOBILE,” press the
6
button, which is labeled with “MNO.”
5.
Press the left/right arrow until the name and number you want appears.
Printing Address Book
You can check your
Address Book
settings by printing a list.
