PRINTING FROM WINDOWS

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Note

• When the User Management setting is enabled, it is used to 

manage a print job instead of the Department Code 
Management setting. In this case, a user name that has 
been entered to log in to your computer is used for the 
authentication of the print job. Therefore, you do not need to 
set your department code to the printer driver but you must 
register your user name in advance. If your user name is not 
registered, the print job is processed as an invalid one 
according to the User Authentication Enforcement setting. 
Also if a print job is sent in RAW format, it is processed 
according to the RAW Print Job setting. For more 
information about the User Authentication Enforcement 
setting or the RAW Print Job setting, refer to the 

TopAccess 

Guide

.

Memo

• How the equipment performs printing for an invalid 

department code print job, for which an invalid department 
code is specified, varies depending on the Invalid 
Department Code Print Job setting that can be set in the 
TopAccess Administrator mode and whether SNMP 
communication is enabled or not. 
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When SNMP communication is enabled and Invalid 
Department Code Print Job is set to [Store to invalid job 
list], an error message will be displayed when an invalid 
department code is entered. 

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When SNMP communication is disabled and Invalid 
Department Code Print Job is set to [Store to invalid job 
list], the invalid department code print job will be stored 
in the invalid department code print job list without 
printing. 

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When the Invalid Department Code Print Job is set to 
[Print], the invalid department code print job will be 
printed.

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When the Invalid Department Code Print Job is set to 
[Delete], the invalid department code print job will be 
deleted. 

• A department code needs to be entered every time you 

begin printing. If you have to use a different department 
code for each print job, enter it when you begin printing.

Entering department code

1

Click [Start] menu and select [Devices and 
Printers].

The Printers folder appears.

2

Select the printer driver of this equipment, 
and then click [File] menu and select 
[Printing Preferences].

• If the [File] menu is not displayed, press [Alt].
• The printing preferences dialog box appears.

3

Display the [Others] tab menu and enter 
your department code in the [Department 
Code] box.

In the [Department Code] box, you can enter a 
department code within 63 characters.

Memo

• A department code must consist of one-byte 

characters such as numbers from 0 to 9, letters of the 
alphabet from A to Z (both capital and small ones), a 
hyphen (-), an underscore (_), and a period (.).

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Click [Apply] or [OK] to save the settings.