BASIC OPERATION
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Note
•Pressing
adds some numbers such as date and
time to the file name. These numbers can be set in
the format selected in the Date Format setting of the
TopAccess menu, which can be set by the
administrator. For details, refer to the
TopAccess
Guide
.
•The trailing characters in a file name (maximum 74)
may be deleted depending on the type of letters
used.
• FILE FORMAT
[PDF]
– Press this button to store scans as a PDF file.
[TIFF]
– Press this button to store scans as a TIFF file.
[XPS]
– Press this button to store scans as an XPS file.
[SLIM PDF]
– Press this button to store scans as a
slim PDF file. This option is suitable when minimizing
the file size is more important than the image quality.
This option is available only when [FULL COLOR] or
[GRAY SCALE] is selected for the color mode setting.
[JPEG]
– Press this button to store scans as a JPEG
file. This option is available only when [FULL COLOR]
or [GRAY SCALE] is selected for the color mode
setting.
Memo
•XPS files are supported only by the following
operating systems:
- Windows Vista
- Windows 7
- Windows 8
- Windows Server 2012
- Windows Server 2008 SP1 or later versions
- Windows XP SP2 or later versions with .NET
Framework 3.0 installed
- Windows Server 2003 SP1 or later versions with
.NET Framework 3.0 installed
•If the forced encryption setting is enabled, PDF is the
only format available.
• MULTI/SINGLE PAGE
[MULTI]
– Press this button to store scans as a
multiple page file. When you scan several pages, the
equipment stores all the pages as a single file.
[SINGLE]
– Press this button to store scans as a single
file for each page. When you scan several pages, the
equipment stores each page as a separate file.
• SECURITY
When PDF is selected for the file format, you can
decide whether or not to encrypt the PDF file. To
encrypt the PDF file, press [ON]. For the details of the
encryption setting, see the following Guide:
Advanced Guide
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Press [SCAN] to scan data.
Memo
• To scan 2-sided documents or set Color Mode or
Resolution, etc., press [SCAN SETTING].
• Press [PREVIEW] and then [SCAN] to preview your
scans.
• You can select and set [e-FILING], [E-MAIL] or [USB]
as another scan function. (Dual Agents)
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If the screen below appears, place another
original on the original glass and press
[SCAN] or the [START] button to continue
scanning. To finish the job, press [JOB
FINISH], followed by the [RESET] button.
• The above screen is not displayed under the following
conditions:
-
You scan the original from the Reversing
Automatic Document Feeder without pressing
[CONTINUE] to scan additional originals.
-
A scan preview is displayed.
• To cancel the operation, press [JOB CANCEL].
• To change the scan settings, press [SCAN SETTING].
Advanced Guide
Note
• When the equipment has scanned more than 1000
pages in a job, the “The number of originals exceeds
the limits. Will you save stored originals?” message
appears. If you want to save the scans, press [YES].
• When the temporary workspace is full on the
equipment’s hard disk, a message appears and the job
is canceled. The available workspace can be viewed
on the TopAccess [Device] tab.
