40 

|

Scanning

4.

Select a location number and enter the user name and e-mail address 

you want.

5.

Click 

Apply

.

Configuring group email numbers

Enter your printer’s IP address as the URL in a browser and click 

Go

 to 

access the web site of your printer.

1.

Click 

Machine Settings

 and 

E-mail Setup

.

2.

Click 

Group Address Book

 and 

Add

.

3.

Select a group number and enter the group name you want.

4.

Select speed email numbers that will be included in the group.

5.

Click 

Apply

.

Retrieving global email addresses from the LDAP 

server

You can use not only local addresses stored in your printer's memory but 

also ones in the LDAP server. To use the global addresses, configure the 

LDAP server first via Embedded Web Service as following:

1.

Enter your printer’s IP address as the URL in a browser and click 

Go

 to 

access the web site of your printer.

2.

Click 

Machine Settings

, 

LDAP Server Setup

.

3.

Select 

IP Address

 or 

Host Name

.

4.

Enter the IP address in dotted decimal notation or as a host name.

5.

Enter the server port number, from 1 to 65535.
The default port number is 389.

6.

Enter 

Search Root Directory

. The top search level of the LDAP 

directory tree.

7.

Select 

Authentication method

. Method of LDAP server login.

Anonymous

: This is used to bind with NULL password and login ID 

(Password and login ID are grayed in Embedded Web Service).

Simple

: This is used to bind with the login ID and password in 

Embedded Web Service.

8.

Put a check mark of 

Append Root to Base DN

 for adding 

Base DN

 to 

login name.

9.

Enter your login name, password, maximum number of search results 

and search timeout.

10.

Select 

Serach Name Order

 that you want.

11.

Put a check mark of 

"From:" Field Security Options

.

12.

Click 

Add

.

Using address book entries

To retrieve an email address, use the following ways:

Speed email numbers

When you are prompted to enter a destination address while sending an 

email, enter the speed email number at which you stored the address 

you want.
•

For a one-digit speed email location, press and hold the 

corresponding digit button from the number keypad.

•

For a two- or three-digit speed email location, press the first digit 

button(s) and then hold down the last digit button.

You can also search through memory for an entry by pressing 

Address 

Book

. See "Searching address book for an entry" on page 40.

Group email numbers

To use a group email entry, you need to search for and select it from 

memory.
When you are prompted to enter a destination address while sending an 
email, press 

Address Book

. See "Searching address book for an 

entry" on page 40.

Global email addresses

To use a global email addresses in the LDAP server, you need to search 

for and select it from memory.
When you are prompted to enter a destination address while sending an 
email, press 

Address Book

. See "Setting up address book" on 

page 39. 

Searching address book for an entry

There are two ways to search for an address in memory. You can either 

scan from A to Z sequentially or search by entering the first letters of the 

name associated with the address.

Searching sequentially through memory

1.

If necessary, press 

Scan/Email

.

2.

Press 

Address Book

until 

Search & Send

 appears on the 

bottom line of the display and press 

OK

.

3.

Press the left/right arrow until the number category you want 

appears and press 

OK

.

4.

Press 

OK

 when 

All

 appears.

5.

Press the left/right arrow until the name and address you want 

appears. You can search upwards or downwards through the entire 

memory in alphabetical order.

Searching with a particular first letter

1.

If necessary, press 

Scan/Email

.

2.

Press 

Address Book

until 

Search & Send

 appears on the 

bottom line of the display and press 

OK

.

3.

Press the left/right arrow until the number category you want 

appears and press 

OK

.

4.

Press the left/right arrow until 

ID

 appears and press 

OK

.

5.

Enter the first few letters of the name you want and press 

OK

.

6.

Press the left/right arrow until the name you want appears and press 

OK

.

Printing address book

You can check your 

Address Book

 settings by printing a list.

1.

Press 

Address Book

until 

Print

 appears on the bottom line of the 

display.

2.

Press 

OK

.

A list showing your speed button settings, and the speed/group email 

entries print out.

You can also click Import and obtain your address book from your 

computer.

LDAP Referral

: LDAP client will search referral server in case 

LDAP server has no data to reply of query and LDAP server has 

any referral server.