50 

|

Faxing

For details on how to enter alphanumeric characters. See "Entering 

characters using the number keypad" on page 21.

6.

Press 

OK

 to confirm the number.

Using speed buttons

When you are prompted to enter a fax number while sending a fax:

•

To retrieve a number from speed buttons 1 to 15, press the 

corresponding speed button and press 

OK

.

•

To retrieve a number from speed buttons 16 to 30, press 

Shift

 and 

then the corresponding speed button, and press 

OK

.

Speed dial numbers

You can store up to 240 frequently-used fax numbers in speed dial 

numbers.

Registering a speed dial number

1.

Press 

Fax

.

2.

Press 

Address Book

 until 

New & Edit

 appears on the bottom line of 

the display and press 

OK

.

3.

Press 

OK

 when 

Speed Dial

 appears.

4.

Enter a speed dial number between 0 and 239 and press 

OK

. 

If an entry is already stored in the number you choose, the display 

shows the name to allow you to change it. To start over with another 

speed dial number, press 

Back (

)

.

5.

Enter the name you want and press 

OK

.

For details on how to enter alphanumeric characters. See "Entering 

characters using the number keypad" on page 21.

6.

Enter the fax number you want and press 

OK

.

7.

Press 

Stop/Clear

(

)

 to return to Ready mode.

Editing speed dial numbers

1.

Press 

Address Book 

until 

New & Edit

 appears on the bottom line of 

the display and press 

OK

.

2.

Press 

OK

 when 

Speed Dial

 appears.

3.

Enter the speed dial number you want to edit and press 

OK

.

4.

Change the name and press 

OK

.

5.

Change the fax number and press 

OK

.

6.

Press 

Stop/Clear

(

)

 to return to Ready mode.

Using speed dial numbers

When you are prompted to enter a destination number while sending a 

fax, enter the speed dial number at which you stored the number you 

want.
•

For a one-digit (0-9) speed dial number, press and hold the 

corresponding digit button on the number keypad.

•

For a two- or three-digit speed dial number, press the first digit 

button(s) and then hold down the last digit button.

You can also search through memory for an entry by pressing 

Address 

Book

. See "Searching Address Book for an entry" on page 50.

Group dial numbers

If you frequently send the same document to several destinations, you 

can group these destinations and set them under a group dial number. 

You can then use a group dial number to send a document to all of the 

destinations within the group. You can set up to 200 (0 through 199) 

group dial numbers using the destination’s existing speed dial numbers.

Registering a group dial number

1.

Press 

Fax

.

2.

Press 

Address Book

 until 

New & Edit

 appears on the bottom line of 

the display and press 

OK

.

3.

Press the left/right arrow until 

Group Dial

 appears and press 

OK

.

4.

Enter a group dial number between 0 and 199 and press 

OK

.

5.

Enter a speed dial number and press 

OK

.

6.

Press 

OK

 when speed dial information appears correctly.

7.

Press 

OK

 when 

Yes

 appears.

8.

Repeat steps 5 and 6 to include other speed dial numbers into the 

group.

9.

When you have finished, press the left/right arrow to select 

No

 at the 

Another No.?

 prompt and press 

OK

.

10.

Press 

Stop/Clear

(

)

 to return to Ready mode.

Editing a group dial number

You can delete a specific entry from a group or add a new number to the 

selected group.

1.

Press 

Address Book

 until 

New & Edit

 appears on the bottom line of 

the display and press 

OK

.

2.

Press the left/right arrow until 

Group Dial

 appears and press 

OK

.

3.

Enter the group dial number you want to edit and press 

OK

.

4.

Enter the speed dial number you want to add or delete and press 

OK

.

If you entered a new speed dial number, 

Add?

 appears.

If you enter a speed dial number stored in the group, 

Delete?

appears.

5.

Press 

OK

 to add or delete the number.

6.

Press 

OK

 when 

Yes

 appears to add or delete more numbers and 

repeat steps 4 and 5.

7.

When you have finished, press the left/right arrow to select 

No

 at the 

Another No.?

 prompt and press 

OK

.

8.

Press 

Stop/Clear

(

)

 to return to Ready mode.

Using group dial numbers

To use a group dial entry, you need to search for and select it from 

memory. 
When you are prompted to enter a fax number while sending a fax, 

press 

Address Book

. See below.

Searching Address Book for an entry

There are two ways to search for a number in memory. You can either 

scan from A to Z sequentially, or you can search by entering the first 

letters of the name associated with the number.

Searching sequentially through the memory

1.

If necessary, press 

Fax

.

2.

Press 

Address Book

 until 

Search & Dial

 appears on the bottom line 

of the display and press 

OK

.

3.

Press the left/right arrow until the number category you want 

appears and press 

OK

.

4.

Press 

OK

 when 

All

 appears.

5.

Press the left/right arrow until the name and number you want 

appears. You can search upwards or downwards through the entire 

memory in alphabetical order.

Searching with a particular first letter

1.

If necessary, press 

Fax

.

2.

Press 

Address Book

 until 

Search & Dial

 appears on the bottom line 

of the display and press 

OK

.

3.

Press the left/right arrow until the number category you want 

appears and press 

OK

.

4.

Press the left/right arrow until 

ID

 appears and press 

OK

.

5.

Enter the first few letters of the name you want and press 

OK

.

6.

Press the left/right arrow until the name you want appears and press 

OK

.